Start with a question about the work
Choose a specific situation. A manager may need to make decisions with their team faster or delegate more to a deputy. Clarify what the role currently requires and what you already know from observation, feedback, and work outcomes.
Check the findings against examples
Select two or three hypotheses from the report. Ask the person when the behaviour described helped and when it got in the way. Compare the situations. Deadlines, who was involved, decision authority, or the amount of uncertainty may help explain the difference.
Agree on one next step
Agree on what the person will try in the next few weeks, who will support them, and when you will review the result. For delegation, choose one type of decision and agree in advance on when it should be escalated.